Health and Safety Planning for Summer 2021 Activities

The information below is intended to assist Yale University units in creating their health and safety plans for on-campus programing for the summer of 2021. General guidance is as follows:

  • Requirements for Summer Programs or Activities: Any Yale summer program or activity will be required to put together a health and safety plan to document its compelling reason to be on campus rather than virtual. The health and safety plan will also describe how the program or activities will follow university requirements in effect for the summer including: any applicable Yale training and the Community Compact (students) or Expectations (faculty/staff), vaccines, PPE, social distancing, travel policy, events and gatherings guidance, and occupancy limits for classrooms and spaces, etc. Note that all undergraduate students with campus access must participate in Yale’s COVID testing program.
  • Yale Undergraduate Students in Research Labs: Yale undergraduate students who are conducting laboratory research in support of their thesis/academic program will need to receive approval from the Yale College Dean’s Office. The faculty mentor should submit an application in EHS Integrator for any Yale Undergraduate student conducting laboratory research, independent field work, or off-campus research. For detailed instructions, see here.
  • Yale Undergraduate Students Doing Other Research on Campus: Yale undergraduate students who are conducting other independent research in support of their thesis/academic program will need to receive approval from the Yale College Dean’s Office.
  • Yale Undergraduate Students on Campus Hired through Student Employment: Yale undergraduate students who are enrolled (or pre-matriculated) and hired through Student Employment for work on campus may come to campus.
  • Other Yale Undergraduate Students on Campus: Yale undergraduate students who are enrolled (or pre-matriculated) and not in the above categories will need to receive approval from the Yale College Dean’s Office.
  • Yale Graduate and Professional Students: Yale graduate and professional students who are enrolled and are working on their thesis/academic program will be allowed to come to labs and libraries. Professional students whose degree programs include summer classes or rotations (e.g., management, medical and nursing students) may be on campus and in clinical locations. The faculty mentor should submit an application in EHS Integrator for any Yale Graduate or Professional student conducting laboratory research, independent field work, off-campus research, or in-person human subject research. For detailed instructions, see here.
  • Non-Yale Graduate and Professional Students: Semester-long academic visitors to campus are permitted. Continuing long-term visitor registrations that were previously approved remain active. New registrations for semester-long visitors must be added under “Phase 3 – Academic Visitors” on EHS Integrator. For detailed instructions, see here.
  • Non-Yale Undergraduate Students: Summer programs or activities should not include non-Yale undergraduate students. An allowance will only be considered for summer programs (not individual students) if there is a compelling reason for an allowance, and a health and safety plan for the program (see above “Requirements for summer programs or activities”) has been approved. Individual undergraduate students from other institutions may work remotely. If remote work is planned, then the Faculty mentor should submit an application in EHS Integrator.
  • Primary, Middle and High School Students: Primary, middle and high school students will not be allowed on campus this summer.
  • Summer Programs: All summer programs or activities must follow the “Requirements for summer programs or activities” listed above.

Health and safety plans for summer programs or activities will be reviewed by the COVID Review Team (CRT) and approved by the Provost. Summer programs or activities that do not provide health and safety plans will not be approved.

Submitted plans will be reviewed on a rolling basis after receipt. Please submit your plan by April 16, 2021.

Please construct your plan based on current public health conditions and Yale policies in effect, with the understanding that they may change prior to the summer.

Address each applicable element for review and feedback by the CRT. The submission form outlining your plan will be submitted to the CRT (CovidReviewTeam@yale.edu). CRT members are Nancy Loucks (nancy.loucks@yale.edu), COVID Program Administrator; Pete Reinhardt (peter.reinhardt@yale.edu), Director of Environmental Health and Safety; and Kate Couturier (katherine.couturier@yale.edu), consultant from the Public Health Advisory Committee. They are available to answer questions as you develop your plan. If the form asks for information that has been previously provided, you may attach a copy of the relevant document(s) (e.g., email announcements to the school community, other planning documents, etc.) in the file attachment section at the end of the form.

Yale’s COVID-19 website provides resources and information that will be helpful in developing plans, including a description of university actions being taken to support the health and safety of the campus community. Cathy Jackson (cathy.jackson@yale.edu) from the Office of Facilities is also available to consult during the plan development process with regard to room occupancies and room ventilation. Additionally, detailed guidance on specific issues is available through the links in the Resource Section below.

1. COMPELLING REASON

2. COORDINATION

The HSL’s key responsibilities include serving as:

  • point-of-contact for university-wide reopening committees/officials;
  • responsible party for understanding and ensuring execution of the summer health and safety plan;
  • monitor of compliance with all Yale requirements (including training, daily health check, vaccinations as required, and the Community Compact or Expectations for community members;
  • representative at weekly meetings with leadership and other HSL’s, to receive and communicate to your community members health and safety developments and amended requirements; and
  • coordinator with other HSL’s for collaboration on shared challenges.

3. SUMMER PROGRAM DESCRIPTION

4. FACILITIES

5. PEOPLE

6. CONTINGENCY PLAN

7. OTHER ISSUES

RESOURCES

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